This Privacy Notice tells you what to expect in relation to personal information about you which is collected, handled and processed by Iris Resourcing Services Limited.
Iris Resourcing Services Limited of 168 Worcester Lane, Sutton Coldfield, B75 5NQ is the Data Processor or Controller.
We acknowledge and agree that any personal data of yours that we handle will be processed in accordance with all applicable data protection laws in force from time to time: with effect from 25 May 2018, the General Data Protection Regulations (“GDPR”) will come into force:
The information we may collect
The information about you we may collect, hold and process is set out below:
(1) Information collected and processed for finding you a suitable role is as follows:
- Your name
- Your address
- Your email address
- Your telephone number/s
- CV/work history
- Job preferences including role, geographical areas and salary
- Any other work related information you may provide, for example, education or training certificates
(2) Information in respect to individuals that have secured work by us previously or may be in the process of obtaining employment may be as follows:
- Passport
- Date of birth
- National insurance number
- Full details of job offer/s and placements
- Outcome of criminal record checks for certain roles
- In certain cases, medical information
- References
- A log of our communications with you by email and telephone
How we use the information
This information will have been provided, or will be provided, by you directly or through our web site, or a third party who we work with, such as a Job Board Company to whom you will have given your consent for your data to be shared with third parties, such as Iris Resourcing Services Limited. Where references have been obtained, these will be from your previous employer/s.
The above information is used to provide our services to you in our capacity as an employment business / agency to find you suitable work whether on a permanent or fixed term contract basis based on your requirements as set out below.
The information under (1) above may be used as follows:
- To match your skill sets with job vacancies to assist in finding you the positions that most suit you
- To put forward your details to our clients and prospective employers for you to be considered for vacancies
- To place you with our clients and prospective employers
- To keep you informed of available opportunities as they arise
- To keep you informed of the services offered by us
The information under (2) above may be used as follows:
- To establish that you have the right to work within the UK / European Union
- To put in place contractual arrangements and documentation once a role has been offered or secured
How we hold the information
All the personal data we have is stored on our database in the UK by a third party provider E Boss. Their specific GDPR policy can be viewed as follows:
https://www.ebossrecruitment.com/featured/eboss-recruitment-gdpr-compliance/
Disclosure of your information
Your CV and related information will be shared or sent to prospective employers and our clients, but only with your prior consent. Once you have secured a placement additional information will be provided to them to enable the placement to proceed. Such employers and clients will usually be located inside the European Economic Area (EEA) but may be outside of the EEA. Personal data shall not be transferred to a country or territory outside the EEA unless that country or territory ensures an adequate level of protection or the appropriate safeguards are in place for your rights and freedoms. Before such a transfer takes place outside of the EEA, we will provide you with further information concerning this.
What is the legal basis for processing the information?
We will rely on your consent to process the information which is collected at the outset of the recruitment process.
Information and documentation to establish your right to work is processed by us as we are legally obliged to do so.
Information in relation to criminal record checks, which are relevant for some roles, will be processed on the basis that it is necessary for us to comply with the law or consent will be obtained, if required.
Once a position has been found for you, we will process your personal data where relevant for the purpose of enabling the end client to enter into a contract to fulfil your role, depending on the specific contractual arrangements and circumstances.
Once a placement has been secured, we may also process your data on the basis of our legitimate interests i.e. for administrative purposes.
Your Rights
You currently have the right at any time to ask for a copy of the information about you that we hold. You also have the right to request that your details be deleted.
If you would like to make a request for information / file deletion please email: harriet@irisresourcing.co.uk
Retention of your data
Your data will be retained for no longer than is necessary. We will hold onto the information you provide either while your account is in existence, or as needed to be able to provide the Services to you.
If you would like to make a request for information / file deletion please email: harriet@irisresourcing.co.uk
Withdrawal of consent
If you have provided us with your consent to process your data, for the purpose of using our services and us finding you suitable work, you have the right to withdraw this at any time.
In order to do so you should contact us by emailing harriet@irisresourcing.co.uk
Concerns
If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to Information Commissioners Office at https:\\ico.org.uk\concerns.
Contact
Please address any questions, comments and requests regarding our data processing practices to harriet@irisresourcing.co.uk
Changes to the Privacy Notice
This Privacy Notice may be changed by us at any time.